Encrypted Computer Syncing

So we are big fans of DropBox which allows you to have a folder that you can share between computers, and even access any of the files via a login on the dropbox website. 

We use it ALL the time, but NOT for our private practice or any sensitive data! Why? Because there are some security holes with that awesome free product that make us a bit nervous about trusting medical data (like mental health records) to this cloud storage. However, this new one put some security in place that just might make it viable to have syncing between a work laptop and your home desktop. 

Note: I do not store ANYTHING of mental health records on my laptop or desktop. Everything is stored securely in my paperless office. But, I know a lot of therapists who are storing information on their laptop or desktop and not encrypted... 

Here is a wonderful article (that isn't too terribly techy) that also gives you a link to get 50GB of free encrypted storage (that is a LOT of free storage) that is only good until the end of the month. 

So get your free 50gb of free encrypted storage (in case you ever need it). And, if we get enough comments asking for it- we will post a quick video tutorial showing you exactly how to use it. 

 

A Technofabulous Office - the Paperless Options

Before you say anything, don’t look at your office and the file cabinets. Just because you have files, doesn’t mean you can’t go paperless! If you have a private practice or a group practice, you can start now and deal with your file cabinets later. Don’t let scanning and such deter you
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The Tech Savvy Office

Imagine, if you will, the ultimate in tech savviness for your office. What do you see? I mean...your office might start to look like a scene from Star Trek. But at Zynnyme, we like to keep things simple. These are our top must haves for getting your office tech savvy
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Never Say Never

When I started a private practice, I was working a full time job. I was at the end of my rope, reviewing charts all day and never doing any clinical work. I decided, "This is it. Either I am going to stick with my field or I quit." So before I ran off to sign another school loan for some other profession, I knew I had to give it my all and see if I was really meant to do this.
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Reasons I can't Go Paperless

I have heard a lot of reasons why someone can't go paperless. Some of them are valid for that particular person- however many more of the reasons are based on misinformation. Well we all know how much therapists don't like cognitive distortions! Here are some of the myths and realities about counselors going paperless in their therapy practice: Myth #1: It is too complicated.
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Going Paperless - It is possible

Paperless? What? I could never do that!... I have heard it all. However, I remember when I had to switch offices and that meant loading up my file cabinet. I thought, "I never want to move again if I have to lug all this stuff with me." Then came keeping up with the paper. It was a drag. Keeping copies of billing, forms, ect. And let me also remember how I had to do everything in my office because that was where the files were. There was that time I visited a colleague and their entire wall was lined with 5 drawer file cabinets. That is a lot of file cabinets to dust and secure to the wall in case of an earthquake. I could go into a little speech on how it saves trees, but I will spare you. Everyone thinks I am crunchy and granola as it is. 

Going paperless in our practices is so convenient not just for us but for our clients as well. They can call us, asking that we speak to their physician and Voila! They log online, sign a release, and I can call right then and there. It is less for me to track and I love it. We also love Argonaut Software. You can go paperless, but that means you have to do your own encryption (in other words, making the file extra secure) and have a back up hard drive that you take with you. Argonaut does this for you. I don't have to back up my files or do any encryption. 

Just imagine for a second what it would be like to not have charts, file cabinets, folders, sticky notes, and on and on. We'd think you'd feel more free to do what you love. We'd think that you wouldn't dread documenting your notes or keeping up with additional forms. We'd think, you would love it! If you aren't convinced, call us. We'd be happy to share more about how it can work. With a little bit of coaching, you can make the transition with ease. 

Zynnyme: To no longer need a bandaid for your papercuts.